Special Events Program

Christopher Cheney's picture
Fri, 04/06/2018 - 15:25 -- Christopher Cheney

Special Events Program

Training provided by Development Director or Assigned employee from the office.

Volunteers are needed for special events at the monastery such as the annual Blessing of the Grapes, fundraising programs and others. Volunteers must be willing to work in different activities such as manning a booth, supporting the needs of visitors, answering questions and providing general instructions or directions. It may be necessary during these events to help maintain the grounds clean, remove trash, change trash bags, etc.

Volunteers also provide pre-event, on-site and post-events support. This opportunity requires a being detail-oriented, organized and self-starter.

 

Duties:

Special Events volunteers assist with tasks such as: moving / receiving of event related supplies or materials for the event, check-in and registration, record keeping, mailings, trend research, marketing assistance and other tasks as assigned.

Help organize events, recruit volunteers and plan activities.

Work collaboratively with our Special Events team and be given the opportunity to help drive event strategy, problem solve and shape each of our special events.

Requires attention to detail, organizational skills, a passion for events and creating a high quality guest experience.

Office work may include answering and returning phone calls, follow-up with inquiries, communicating with event vendors, and assistance with event records.

Be comfortable assisting and building relationships with visitors, supporters and other volunteers.

 

Preferred Qualifications and Skills:

Ideal experience will be relevant event planning and/or nonprofit development work.

Good verbal, written and interpersonal communication skills.

Preferred basic office and organization skills.

Be sociable and operate with integrity.

Team-oriented, work well independently and be able to set and accomplish goals.

Some tasks may require to lift and/or move up to 50 pounds and stand for long periods of time; however, this requirement is not mandatory to be able to participate in this program   

 

Work Setting and Location: Can be office environment and / or in any other area of the Abbey of New Clairvaux property. Outside work with exposure to changing weather and potentially dusty environment. Work areas may be impacted by odors from the application of chemicals, weed killers and others products used during farming and landscaping operations.

 

Typical work hours: Anytime between 8:30 am – 5:00pm Monday-Friday. Some weekends may be available as per our special events.