Development Office Program

Christopher Cheney's picture
Fri, 04/06/2018 - 15:18 -- Christopher Cheney

Development Office Program

Training provided by Development Director or Assigned employee from the office.

The Development Office is a special place motivated by a very specific mission and philosophy. We require volunteers in the following areas:

1. Office and Donor Support:

Volunteers must be able have good listening skills, be sensitive to others, open-minded and comfortable giving and receiving feedback. Volunteers should have a high degree of initiative, and the ability to work productively in a changing environment and be excited to contribute with ideas to improve the organization and overall office systems and procedures.

Although you will only be working directly with our donors on a limited basis, it is important to support the Abbey’s mission and understand our work. Volunteers also collaborate with direct service staff, providing input on how to best serve our donors.


Supporting our funding efforts requires normal office duties, such as filing, organizing, mail preparation, answering phones, contacting donors, answering general questions from visitors and other related duties.

Volunteers will learn the history associated with the monastery and be able to properly communicate with others and help staff with diverse tasks.

We are looking for enthusiastic, committed individuals who are excited to support a mission-driven team, who enjoy behind-the-scenes work in support of a great cause.

May also help to coordinate activities with a team of other volunteers and staff to complete tasks related to fundraising campaigns.


Preferred Qualifications and Skills:

Good communication skills.


Ability to multi-task.

Some computer experience and internet tools are ideal.

Ideal experience working in an office environment.


Typical work hours: Anytime between 8:30 am – 5:00pm Monday-Friday.


2. On - Call volunteers

These individuals will assist with special projects, e.g., seasonal mailings, prepare collateral materials for donor events and/or department specific special event support, both on and off-site.  Ideally, current donors are the most likely prospects to assist us.  As we grow, our identified needs will be clarified, as well as the structures to support them through the volunteer Program.

Preferred Qualifications and Skills:      

General office work experience.


Comfortable working in a team environment.


Typical work hours: Anytime between 8:30 am – 5:00pm Monday-Friday. Some weekends may be available as per our special events.                                                                                                 


3. Docents Program:

Docent volunteers serve as guides and educators on the history of the Abbey of New Clairvaux and the artifacts and buildings.  This is an outdoor program that provides an opportunity to learn and share the extraordinary history of the monastery, the Cistercian monastic life, learn about the local indigenous people who used to live in this area including its history and cultural significance and the history of the property.

Volunteer Docents have the opportunity to develop a “sense of place” and appreciation for the area - recognizing they play a role in preserving and protecting the cultural resources of the Abbey of New Clairvaux, by sharing their gained knowledge with others.

The volunteer docent interacts heavily with the public; therefore, he / she must be friendly, outgoing and comfortable speaking in front of large groups.



Ability and willingness to show up and provide tours to visitors as required by the program; sometimes in a short notice.

Works closely with the appropriate partners to coordinate the activities and support training new volunteers/docents.

Partners with the Development Office and other volunteers to create meaningful experiences.

Requires outdoor work, frequent standing and sitting throughout the day.


Preferred Qualifications and Skills:      

Be able to properly relate the history of New Clairvaux, the Cistercian monks and local history.

Ability to collect, organize and present data and information.

Ability to work well with a diverse group of people of various age, educational, ethnic, and socioeconomic backgrounds.


Other requirements:

Willingness to work weekends when needed.

Some but not all, may be required to safely lift or carry items weighing up to 20 pounds


Typical work hours: Anytime between 8:30 am – 5:00pm Monday-Friday. Some weekends may be available as per our special events and tour requests.               


Work Setting and Location: Can be office environment and / or in any other area of the Abbey of New Clairvaux property. Outside work with exposure to changing weather, dust and may be impacted by odors from the application of chemicals, weed killers and other farm products.


Work Setting and Location: Abbey of New Clairvaux Development office or other offices.