Grounds Keeping Program

Christopher Cheney's picture
Thu, 04/05/2018 - 11:28 -- Christopher Cheney

Grounds Keeping Program

Training provided by Cellarer

Grounds-Keeping volunteers provide a pleasant outdoor environment by ensuring that the grounds of the monastery are attractive, orderly, and healthy.

Ideally volunteers are those with experience in areas such as landscaping, lawn mowing, trimming, edging around walks, flower beds and walls, planting trees, shrubs, bushes, ornamental plants or others; however, we are willing to work with volunteers without this specific experience.  Some of other work may include lifting up to 50 lbs., fertilizing and watering lawns, landscapes and gardens. 

The following protocols and policies are established to ensure a smooth program with the volunteers and all the guests at the monastery.

  1. For grounds-keeping work and when possible each volunteer will be solely responsible for the maintenance and up-keep of that specific area. He / she “will own” the area. Responsibilities may include pruning shrubs, cutting down branches on trees and shrubs, spraying roundup or fertilizer as required. If a monk asks you to do something, please bring it to the attention of the Lead person of your program before doing that task.  The ultimate approval depends on the Director of the volunteer Program or if needed the Abbot and he is responsible for final authorization of new or unscheduled work.
  2. No volunteer may use any motorized or electrical equipment. For other tool’s usage you must follow all safety precautions, including using safety glasses and or equipment when required. Certain equipment of the monastery is off limits, like tractors, mowers, construction and farm equipment and machinery. Please do not use any these equipment.
  3. Our equipment is serviced by our mechanic and only he is responsible for these duties. Do not make repairs, change oil, fix issues or engage in any repair or maintenance activity with any of the equipment in the monastery. If you are aware of a problem with the equipment, immediately report the issue to the responsible party or your leader.
  4. No volunteer or retreatant trained or untrained may use any motorized or electrical equipment if helping in the lawns, and must report to a specific Volunteer or Brother who is responsible for them and their work.
  5. No Volunteer, unless they have been trained on their proper application and used the required protective equipment, may handle any Chemical. A monk is responsible for this area and he will be the only one who can authorize a volunteer to apply any type of Chemical or weed killers.

Typical work hours: Anytime between 8:30 am – 5:00pm Monday-Friday.

Machinery, Equipment and Tools for Grounds Keeping Work 

Training provided by Cellarer

The Abbey will provide the necessary Equipment and Tools required to complete the grounds work and they will be located at a secure location where access will be restricted.

The Director of the volunteer program or supervisor in charge of the groundskeeping will be responsible for securing a location, creating and using an inventory control document to account for all machinery, equipment, tools and supplies for these needs.

During a work day, the leaders of the program will assign tools as required for the work, will have all volunteers sign up for the required tools and at the end of the work day he / she will return all tools used during the work day to the leader volunteer or assigned person and will have this person sign the sheet acknowledging the return of tools used and any supplies left for future use. All tools should be returned to their original location in the storage area and after each work day is completed.

Typical work hours: Anytime between 8:30 am – 5:00pm Monday-Friday.

Grounds Keeping Identified Abbey of New Clairvaux Lawns

Training provided by Cellarer

The following areas will have an assigned team of volunteers who will be the owners of the area and report to an elected leader from the team. The members of the team agree to follow up and respect the team leader instructions and tasks assigned for the completion of the work.

The Lead person or monk in charge of the program will develop the work schedule with the team leaders who are responsible for coordinating and assigning individual work and scheduling tasks with each volunteer.

Identified monastery areas outside the Cloister Area

  1. Guest House Area
  2. Area in front of the Vineyard.  
  3. East side of the Winery / Red Barn
  4. Area West side of the Office Building
  5. Parking area around the new church

Identified monastery areas in Cloister Area.

  1. Area behind the block wall by Italian Cypress
  2. Music Building Area
  3. Old Home Orchards Area
  4. Cloister Wall and “pool” Areas
  5. Area South side of Novitiate Office and Chapter Room
  6. Area East of Novitiate office.
  7. Area by large pool, East of Kitchen and Refectory
  8. Area South side of Novice Wash Room
  9. Area South side of the Library
  10. Area West side of Wash Room
  11. Area by the Bells in front of Main Rd.
  12. Area South of Cemetery
  13. Cemetery Area
  14. The Park Area
  15. Dorms area on its South side
  16. Dorms area on its North West side
  17. Dorms area on its North East side

Work Setting and Location: Any area of the Abbey of New Clairvaux Grounds. The work is outside and volunteers are exposed to changing weather and potentially dusty environment. Areas may be impacted by odors from the application of chemicals, weed killers and others products used during farming and landscaping operations.

Typical work hours: Anytime between 8:30 am – 5:00pm Monday-Friday.